Documenting employment contracts in Saudi Arabia is a crucial step to ensure the rights of both employees and employers. This procedure aims to enhance transparency, mutual commitment, and minimize potential disputes.

What is Employment Contract Documentation?

Employment contract documentation is the process of officially registering the contract with relevant authorities, granting it legal status and ensuring both parties adhere to its terms. In Saudi Arabia, this is done electronically through platforms like “Qiwa,” under the Ministry of Human Resources and Social Development.

Importance of Documentation:

• Rights Protection: Documentation ensures employees receive their financial and moral rights while protecting employers from unjustified future claims.

• Compliance with Regulations: It represents adherence to Saudi labor laws, enhancing the reputation of the organization and avoiding penalties.

• Dispute Resolution: A documented contract provides a legal reference in case of conflicts.

Steps to Document an Employment Contract:

1. Drafting the Contract: The employer prepares the contract, including essential terms like job title, contract duration, salary, and working hours.

2. Registering on “Qiwa”: The employer enters employee and contract details into the “Qiwa” platform.

3. Employee Approval: The employee receives a notification to approve or request modifications to the contract.

4. Contract Documentation: Once both parties agree, the contract is documented and approved by the Ministry of Human Resources and Social Development.

Tips for Employees:

• Read Carefully: Employees should understand all contract terms and ensure they align with verbal agreements.

• Keep a Copy: Retain a copy of the documented contract for future reference.

Tips for Employers:

• Maintain Transparency: Clearly explain all terms and conditions to the employee before signing.

• Update Regularly: Amend and re-document the contract if there are any changes to the employment terms.